SAP- CASH TRANSACTIONS

SAP is enterprise resource planning software that helps planning business operations and customer relations. SAP software is developing by SAP AG (German multinational company). 

CASH JOURNAL  (FBCJ )

 In the cash journal following are the important elements. FBCJ codes for cash journals are

1.     Opening balance

2.     Total receipt

3.     Total payment

4.     Cash payment

5.     Cash receipt

 In the time of posting there have some important terms, these are as follows.

·        Business transaction: in this item we select the type of business transitions. This help to identification of transaction. (total 257 transactions)

·        Amount: in this area specified for entering the amount in the particular transaction.

·        Text: this area is provided for the purpose of recording narration, this help to future identification of transaction.(maximum 50 letters)

·        Vendor:  in this option we select the name of vendor, and that provides a specific code for particular vendor.

·        Customer: this describes the name and code number of customer.

·        Reference: reference option is using for the purpose of recording the bill number in the transactions, this provide proof for future reference.

·        Cost centre: cost centre means the department/unit that related to particular cost.  

We can classify cash transactions in the following way.

1.     Cash payments

2.     Cash receipt

3.     Vendor   posting.

1.     CASH PAYMENTS

Cash payments are treating as the GL transactions n SAP application, in this type of transaction we are recording following information’s. In this transaction we records business transaction, amount, text, reference, and cost centre. Following are the some examples of cash payments.

·        Repairs

·        Provisions

·        Printing and stationary

·        Courier charges

2.     CASH RECIEPT.

 This is records the return into the organisation. This mainly includes cash from bank, return from other sources... this transaction records business transaction, amount, text, reference, and cost centre. Following are the some example of cash receipt

·        Withdrawal from bank(profit centre is a special element in this transaction, we record, the centre of particular receipt)

·        Income by selling scrap

3.     VENDOR POSTING

Vendor posting is a transaction related to a person (advance),  against a  bill, or temporary transaction. in this transaction we records, business transaction, amount, text, and vendor. Mainly vendor posting classifies as

·        Internal vendor freight: ex: the unloading charges that paying for internal employee. (for stock)

·        Internal vendor forwarding: the transportation cost above Rs: 750 (taxable), 12.3% of 25% freight charge is taxable.

·        Against bill: this is vendor posting is related to particular bill. Ex:  KSEB

·        Internal vendor posting: advance payment/receipt to an employee.

PRINTING OF BILL

If we want the bill of particular transaction we can take print out from SAP application. After saving and posting of transactions we can select ‘follow on doc‘button for printing. Following is the procedure